International Shipping

Guidelines for international shipping

Jules

by Jules

On 2016 M08 2

by Jules

Here at Easyship, we try to make shipping simple, cheap, and easy. Check out some of our guidelines below on how to ship internationally.

STEP 1: Category and Address

First, figure out your item’s category. Is it a document? Does it contain any dangerous goods?
There are many ways to categorize a product, and it’s vital to make sure you have chosen the right category as this directly affects the customs regulations, taxes and duties concerning your package.

Now, figure out how quickly you want your items delivered. If you’re having trouble getting and comparing international delivery times for multiple couriers at once, try out our shipping rate calculator.

Next confirm the recipient details – it’s surprising how many packages end up not being delivered because the recipient address was inaccurate. Also, giving as much info to the courier is key. If you have the recipients’ email and phone number, this can help a courier get a hold of them if need be, and saves you as acting as a middle man.

Shipping Regulations and Requirements

STEP 2: REGULATIONS AND REQUIREMENTS

Do some research on regulations for specific countries as it is dependent on your shipping location. Then and look up the requirements/laws on your item/category. Certain categories, such as food and nutrition products are subject to different international regulations depending on which country you’re shipping to. Sometimes additional forms or permits may be necessary for these kinds of items.

Resource: Here’s a quick and simple search tool from UPS that shows you the regulations for all countries: UPS Country Regulations. Our platform also takes care of this, so if you fill in the correct information it will be taken care of.

Calculating Rates

STEP 3: Calculating and Comparing Rates

Take the time to check out different courier services to find one that suit your product and price range.
Here are some suggested metrics to factor into your decision.
Shipping cost
Quality of tracking
Delivery time

Specifically, if you are a business owner shipping a package to an international customer, your brand reputation should not be at risk due to delivery issues, so choosing a reliable (and perhaps quick) courier is vital.

When researching, you should be aware of the fact that all major courier services provide online tools that allow you to get a quote for shipping. However, these quote services often include ‘hidden fees’, such as: fuel surcharge, remote areas charge, taxes and duties, and other surcharges for shipping.

Now, you need to create a shipment through your chosen courier service. Decide if you or the recipient should cover the taxes and duties as well as shipping costs. If it’s your recipient paying the taxes, be a good boy, and let them know.

Resources:
Here, you can get a quote for major shipping couriers: DHL, UPS, FedEx, TNT
With Easyship, you can compare 80+ couriers instantly.

Shipping rate calculator

STEP 4: LABELS AND DOCUMENTS

You’re almost ready to ship! Before you do so, make sure you fill out the right documents and labels, and do it accurately!!!

Key Documents:
1) Air Waybill
2) Commercial invoice
3) Customs declaration form
4) MSDS document for dangerous goods (including battery declaration)

Packing and Packaging

STEP 5: PACKING AND PACKAGING

First, put your product/item in the right size and type of container/envelope. Couriers compare the dimensions and the actual weight to determine a final weight to charge your shipment. Packing in an oversized container will incur extra shipping costs.

Tips:
When dealing with delicate items, add some kind of cushioning or request a fragile sticker from the courier, if needed.
Express couriers charge by volumetric weight which accounts for the dimensions of your package.
Using packaging tape, tape both top and bottom sides of the container using the H taping method.

STEP 6: HANDING OVER ITEMS TO COURIER

You’re ready to ship! Does your chosen courier offer pick-up services? If they do, commit to the chosen time. If you request a pick-up at 10:00am, make sure your item is packed, wrapped, and ready to go with necessary labels and documents by that time. If they do not offer pickup services, search for nearest drop-off location and go there during their opening hours with all of your packages, labels and documents.

tracking packages

STEP 7: TRACKING

Depending on your shipping option and courier, you may be given tracking information. This is something to take into account when choosing a courier – the quality of their tracking. Also, consider sending the tracking ID to your recipient/customer so they can track their items in real time.

Tip:
Express couriers generally offer higher quality tracking information and better customer service!