How to Ship a Laptop: Our Top Tips

Laptops are an essential, everyday tool used by many. In 2024, global shipments of notebook (laptop) PCs reached approximately 245 million units, according to Statista. So naturally, you’ll want to ensure that your laptop is securely packaged since they’re expensive electronic devices 一 and no one wants a damaged package.

In this blog, we’ll show you how to ship a laptop safely and stress-free. Let’s dive in so you can ship laptops like a pro.

How to Package Laptops for Shipping

Whenever you’re shipping fragile items like laptops, you’ll want to take the proper precautions.

1. Choose the right box

You can’t choose just any box when shipping laptops, especially if you want to prevent any damage during transit. That means you have to make sure you select a box that can comfortably fit your laptop.

Ideally, you want a box that’s slightly larger than the laptop, so there’s enough space for cushioning filler on all sides of the laptop. The laptop shouldn’t be able to move around when you shake the box, which is why you’ll want to leave at least two inches of space between the laptop and the walls of the box.

You’ll also want to include a second box to place your laptop in, otherwise known as your shipping box. This further prevents your laptop from moving around during transit. Without this second box, your laptop runs the risk of moving around in transit, and it could be damaged. Plus, don’t forget to fill in any empty spaces with cushioning filler.

2. Secure your package

Choosing the correct box is essential, but you’ll also need to include the right packaging supplies to secure your laptop in its box. Bubble wrap, packing peanuts, and plastic wrap are your best friends when it comes to safely packaging your laptop.

Here are some recommendations when it comes to choosing packaging supplies to secure your laptop in its box.

• Cushioning: Bubble wrap and packing peanuts keep your laptop in place and prevent jostling that can lead to breakage
• Plastic wrap: Wrapping your laptop in plastic can ensure your package’s safety, especially from any liquid or moisture. For the best results, wrap your laptop in multiple layers of plastic wrap to keep it safe and protected from weather conditions
• Shipping tape: Though it sounds obvious, packaging your laptop with proper shipping tape is like the cherry on top of a sundae. Make sure you secure your package with tape on all sides of the outer packaging

As long as your laptop is packaged in its appropriate box with suitable packaging materials, you’re on the right track to safely ship your laptop. But you’re not there just yet.

3. Label your package correctly

Before you start shipping away, you’ll want to make sure that you include a label on the outer packaging, so it’s visibly known that the package contains a lithium-ion battery. You’ll also want to have a “fragile” label to prevent any damage during transit.

Without the proper labeling, you run the risk of paying a hefty fine if something goes wrong. So, make sure you label your package correctly, and it’s smooth sailing from there.

4. Research shipping restrictions

Most couriers allow customers to ship personal electronics like laptops that contain lithium-ion batteries. For instance, UPS, FedEx, and USPS allow lithium-ion battery shipments as long as you follow shipping guidelines.

Regardless of the courier, all lithium batteries are considered dangerous goods and must be labeled accordingly. Damaged or defective laptops with lithium-ion batteries are forbidden from shipping. This condition is because defective or damaged batteries exposed to extreme temperatures can potentially start a fire.

How to Ship a Laptop: Quick Tips

Shipping a laptop doesn’t have to be nerve-wracking. A little extra preparation goes a long way in making sure it arrives safely and stress-free. Here are some handy tips to keep in mind:

1. Pack it like it’s your own

Think about how you’d want your own laptop shipped. Use a sturdy box, plenty of bubble wrap, and extra cushioning. The tighter and more secure the fit, the less your laptop can bounce around in transit. Treat the box like a nest — the laptop should feel snug and cozy.

2. Double-check your power cords and accessories

If you’re sending the charger or accessories, bundle them up separately so they don’t scratch the laptop. Ziplock bags or small padded pouches work great. This way, the receiver isn’t fishing through packing peanuts to find the charger.

3. Add a personal touch

Slip in a quick note, packing checklist, or even your business card if it’s going to a customer. It may seem small, but these little touches add professionalism and help your package stand out.

4. Think about the “unboxing experience”

Today, customers love a neat and thoughtful unboxing. A clean box, well-organized contents, and easy-to-open packaging not only protect your laptop but also leave a positive impression — whether you’re gifting, reselling, or shipping for business.

5. Choose a Courier Service

There are numerous courier options that ship laptops and other electronics. You can choose a courier platform based on a number of factors, including sped, cost, and reliability. USPS, UPS, and FedEx are the best options in terms of reliable service. Easyship offers simple courier comparison, allowing you to view all courier rates from a single dashboard. Here's a quick look at courier rates for a 5-pound package being shipped from New York City to Los Angeles:

6. Don’t forget to track it

Always use a tracked shipping service. That way, you (and the recipient) can follow the laptop’s journey and avoid last-minute delivery surprises. Bonus: it makes waiting for the package way more fun.

How Easyship Can Help Ace Shipping Laptops

Shipping laptops isn’t a daunting task. In fact, it’s relatively easy to do so as long as you package your laptop securely. Plus, you’ll want to make sure that you can ship lithium-ion batteries with your shipping courier.

Easyship can provide you with the best options to safely ship your laptops while saving you valuable time and money. Users save up to 91% off discounted shipping rates on 250+ couriers. You'll also gain access to features and benefits such as the following:

• Free Shipping Rates Calculator: Access high-volume discounts from major couriers. Plus, get instant access to delivery lead times from premium shipping couriers
• Easyship Branding Suite: Easyship provides a delivery experience consistent with your brand. Add your logo and advertising materials to your packing slips, landing pages, and tracking emails
• Shipping Policy Generator: Our shipping policy generator helps merchants and crowdfunding campaigns generate their shipping policy by providing tracking and insurance options, plus other vital information for your shipping process

Frequently Asked Questions (FAQ) About Shipping Laptops

Are lithium-ion laptop batteries safe to ship?

Yes, as long as the battery is built into the laptop and not defective or damaged. Couriers like UPS, FedEx, and USPS all allow laptops with lithium-ion batteries, but they must be properly labeled as containing lithium batteries.

What’s the cheapest way to ship a laptop domestically?

For a 5-lb laptop shipped from New York to Los Angeles, UPS® Ground via Easyship is the cheapest option at $14.31.

What’s the best international option for shipping laptops?

For a 5-lb laptop shipped from New York to London, UPS Worldwide Expedited® via Easyship is both the cheapest and best-value option at $48.67, with delivery in 2 business days.

Can I insure my laptop when shipping with Easyship?

No — laptops are considered an excluded item under Easyship’s premium insurance policy. While shipments can still be sent, laptops will not be covered for loss, theft, or damage under insurance.

How should I package a laptop for shipping?

Always double-box your laptop: first, wrap it securely in bubble wrap, then place it in a snug inner box. Put that inner box into a larger outer box with at least two inches of cushioning material on all sides. This prevents movement and reduces the risk of damage.

Can I send accessories like chargers and cables with the laptop?

Yes, but they should be packed separately in small pouches or plastic bags inside the box. This prevents scratches or pressure damage to the laptop itself.

Ready to ship laptops? Sign up today for a free Easyship account and start shipping away